PRIVACYPhonographic Performance Company Of Australia - Privacy PolicyThe Phonographic Performance Company of Australia Limited (PPCA) respects the privacy of the individuals we deal with. In our handling of personally identifiable information about individuals, we comply with the requirements of the National Privacy Principles (NPPs) in the Federal Privacy Act 1988. This Privacy Policy describes the types of personal information we collect and explains how we hold, use and disclose that information. The Policy also explains how you can gain access to the personal information we hold about you. 1. What personal information does PPCA collect?We only collect personal information that we need for one or more of our business activities. Most of the personal information PPCA collects relates to individuals in their business or professional capacities, so we only collect this information as an incident of a business relationship with an individual or the organisation they work for. Some examples of this sort of information include:
We generally collect personal information directly from the individual. However, PPCA sometimes needs to collect personal information from a third party, for example: we collect public domain personal information about individuals in their business capacities from third party sources such as liquor licensing authorities, industry directories, industry guides, magazine listings, telephone white and yellow pages and the Internet;
In most cases, the primary purpose for which we need personal information will be apparent from the context in which we collect it. If this is not the case, we will take steps to specify our purpose(s) at, or as soon as possible after, the time of collection. PPCA usually does not need to collect any sensitive information (such as information about racial or ethnic origin, political activities or affiliations, memberships of unions or other associations, religion, sexual preferences or practices, criminal record or medical history). If we do collect or hold such information, we will only do so strictly in accordance with the NPPs in the Privacy Act. 2. How does PPCA use personal information?Generally, we only use personal information for the primary purpose for which we have collected it, or for closely related business purposes. We may also use personal information to send you information about our activities, or about goods or services that we believe may be relevant or useful to you. If at any time you do not wish to receive such information, please let us know by contacting our Privacy Officer (see section 7 below). In other respects, we will only use personal information with your consent, or if we are required or permitted by law to do so (eg. under the NPPs in the Privacy Act). 3. Who does PPCA usually disclose personal information to?PPCA generally only discloses personal information to other persons or organisations for the primary purpose for which we have collected it, or with your consent (which may be explicit, or may be implied from your conduct or from the circumstances in which the information is collected). We may also disclose personal information if we are required or permitted by law to do so (eg. under the NPPs in the Privacy Act). The following sections describe some of the organisations, or types of organisations, to which PPCA usually discloses personal information. Wherever personal information is disclosed outside of PPCA, we take reasonable steps to ensure that the recipient:
3.1 Disclosures to ARIAARIA is closely affiliated with PPCA. ARIA is the trade association representing major and independent record producers, manufacturers and distributors. It acts as an advocate for the Australian music industry, enforces anti-piracy copyright measures and provides a ‘blanket’ nonexclusive licensing function for copyright users. ARIA also compiles the weekly ARIAnet music charts and produces the Annual ARIA Music Awards. Under longstanding arrangements between our organisations:
(which may include some personal information about artists). ARIA uses this information to allocate and distribute to copyright owners the revenue it collects on their behalf.
industry and trade associations; and
3.2 Disclosures to contractors and service providersOccasionally, PPCA has to rely on third party contractors to provide services or perform functions on our behalf, and this may involve a disclosure of personal information by ARIA to that third party. While these vary from time to time, they may include:
3.3 Other disclosuresPPCA publishes and makes available to all licensees a schedule of copyright owners that have authorised us to grant licences on their behalf, and this may include contact details for individuals who own copyright in their own recordings. We also publish each year a “Most Broadcast” list, which contains public domain information about artists and their recordings. We may also disclose to copyright owners information about a person or organisation that plays sound recordings or music videos in public in order to verify a claim that they have obtained a licence from those copyright owners. From time to time, PPCA may disclose public domain personal information to other organisations, often in response to requests. In particular: • we disclose to copyright owners information about the amounts paid to artists under the Direct Artist Distribution Scheme in respect of recordings controlled by those copyright owners; • we may disclose to a member of a band information about the percentage claimed by another member, but we will not disclose any amounts; • we may disclose the names and contact details of the copyright owners whose sound recordings and music videos we license, for example for inclusion in industry directories or similar publications; and • we publish on our website (www.ppca.com.au) a list of artists with whom we have lost contact, for the purpose of locating them. 4. Storage, security and destruction of personal informationPPCA takes reasonable steps to ensure that the personal information we hold is protected from risks such as loss or unauthorised access, destruction, use, modification or disclosure. We only allow authorised personnel to access personal information, and it is a condition of employment with PPCA that our employees maintain the confidentiality of all information to which they have access. We only retain personal information for as long as it is needed by us, or for as long as we are legally required to retain the information. When we are no longer required to retain personal information, we ensure that it is disposed of or destroyed in a secure fashion in accordance with our obligations under the NPPs in the Privacy Act. 5. Online privacy issuesPPCA generally does not collect personal information about individuals who browse our website (eg. through the use of cookies or tracking technologies that identify individuals). However, this Policy applies to any personal information you choose to provide to us online, for example if you fill out a form on our website or send us an email. For your convenience, our website may contain links to other websites operated by third parties. You should be aware that when you access a third party website, we are not responsible for the privacy practices and policies of that site. We suggest that you review the privacy policy for each website you visit, especially if you intend to provide any personal information via that site. 6. How do I access and correct my personal information?Under the Privacy Act, you generally have a right to seek access to the personal information that PPCA holds about you, although there are some circumstances in which we may be required or permitted by law to withhold access to some or all of that information. You also have the right to ask us to correct personal information about you that you believe is inaccurate, incomplete or out of date. If you wish to exercise these rights, we ask that you make a request in writing to our Privacy Officer (see section 7 below). You will need to provide some form of identification (eg. a copy of your driver’s licence or passport) so we can verify that you are the individual to whom the personal information relates. You should also include details of how we can contact you in case we need to discuss your request. 7. How do I contact PPCA?If you have any questions or comments about this Policy, or if you wish to access your personal information or make a complaint about our handling of that information, please contact our Privacy Officer by one of the following methods: The Privacy Officer Any complaints about our handling of personal information will be dealt with in accordance withour Complaints Handling and Dispute Resolution Policy. This Policy was last updated on 10 April 2002.
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